Payroll Administrator

Job Title: Payroll Administrator
Department: Finance
Immediate Supervisor: Finance Director

JOB RESPONSIBILITIES: This position is responsible for the processing of bi-weekly payroll for approximately 150 full time, 75 regularly scheduled part-time and 225 seasonal employees and for the maintenance of personnel files, both current and historical.  Other duties include, but are not limited to the administration of employee benefits, pension reporting and 457 deferred compensation plans, preparation of GAAP schedules for yearly financial reporting and audits and cross-training with other positions within the Finance Department.

QUALIFICATIONS:

  • BS/BA degree in Finance, Accounting or Business; or a Commensurate level of directly related experience: Government experience a plus.
  • Previous payroll experience, preferably in a governmental setting.
  • Maturity and respect for confidentiality.
  • Detail oriented.
  • Strong oral and written communication skills.
  • Proficiency with a ten key adding machine and Excel. Experience with New World Systems Software (NWS) preferred.

Ability to communicate effectively and diplomatically both orally and in written form(s); Ability to tailor communication style(s) to meet the audience including federal, state and local entities; elected officials, community volunteers, potential developers, City staff and general public.

PHYSICAL REQUIREMENTS:

Work is primarily sedentary with intermediate physical activity including lifting, bending, standing, and reaching.

All applicants must pass a background screening, drug test and possess a valid State of Ohio Driver’s License.
 
Knowledge of:

  • Payroll processes using an automated integrated payroll system.
  • Audit protocols for accuracy and input time cards and time sheets.
  • Implementation of collective bargaining agreements and benefits for non-bargaining personnel with regard to pay ranges, special pay procedure, miscellaneous allowances as outlined by City ordinances.
  • The preparation and maintenance of reports from the payroll system for general record keeping and for pension systems, deferred compensation 457 plan, banking and credit union information, worker’s compensation, unemployment, union dues, federal, state, local and school system taxes, child support, COBRA, garnishment reporting and any other payroll dependent purposes.
  • Adding, amending and/or terminating employee records for purposes within the payroll system and related pension reports, healthcare rosters and voluntary deduction purposes.
  • Appropriate protocols for maintaining employee payroll files, both current and historical, including requisite documents for record retention purposes as well as financial audits, including, but not limited to, pertinent identification records, bank information, W-4 and other withholding tax forms, injury reports, signed letters including employment dates and rate adjustments.
  • Reporting and invoicing for Community Diversion and COPS.
  • Preparation of annual W-2’s and requisite Federal, State and Local reporting requirements related to income, Medicare and Unemployment taxes.
  • Annual U.S. Census report preparation.
  • Preparation of Excel reports, documented with system backup used for GAAP preparation of annual financial statements for accrual and contingent liability purposes.

Salary and Benefits: As outlined by current or future City Ordinances

Application: Job applications for the City of Avon Lake may be found at: https://www.avonlake.org/departments/human-resources. Please return to Mary Siwierka, H. R. Director, City of Avon Lake, 150 Avon Belden Road, Avon Lake OH 44012.

 

The City of Avon Lake is an Equal Opportunity Employer.